Downloading and exporting

Downloading a single document

The Download menu in the viewer toolbar offers several variants, depending on the document and your permissions:

• Original (the source file) · PDF (the unedited PDF rendition) · Original edited (redactions and pseudonyms in the original format, .docx for example) · PDF (edited).
• The options at the top: Searchable (OCR) (an invisible text layer for scanned documents), file metadata (Docuflair metadata / delete all / pseudonymise / keep) and file names on export (original / apply the dictionary / neutral name).
• The download is prepared on the server (“Preparing…”) and then starts automatically.

Which variants you see is governed by the download level of your role: Full (original), PDF only, Redacted only or No download.

Exporting a selection and a project

• Export selection (n) in the folder browser packs the marked documents as a ZIP — with the same options (Edited/Original mode, target PDF format including PDF/A, OCR, metadata, file names, folder structure).
• The project export (…/export, step 4 of the stepper) exports the whole project or a folder:

There are three tabs: Settings (mode, target format, OCR — note that OCR increases the export duration considerably — “Export approved documents only”, “Keep the folder structure”), Export area (the result folders of previous runs) and History (every export job with its status and download link; finished ZIPs are available for a limited time, and remain in the export area afterwards). As a user you export through Download (ZIP); server target paths are reserved for administrators.

Important

When exporting in Edited mode, redactions are irreversible — the recipient can restore nothing. Pseudonyms, by contrast, can be reversed inside the system through re-identification.