Document search

The document search lets you search the Docuflair archive for stored documents — much like a search engine for your archived files. You search by file name, content, tags or other metadata.

You reach the document search through the menu navigation under Archive > Document search.

Permission required

To access this function you need the following permission:

• Allow archive search (AdminUI_ArchiveStorage_AllowSearch)

Permissions are granted through groups — see permissions – overview.

The search function

The document search searches both the title and the content (the OCR text) of the archived documents. Enter the search term you want in the search field and click Search to display the results.

Standard filters

The following filters are available by default:

Filter	Description
Created on	Filters documents by the period they were created in (a date range).
Permissions	Filters by access rights: all documents, my documents, shared with me, shared by me, or without an owner.
Creator	Filters by the user who created the document. Multiple selection is possible.
Directory	Filters by the virtual directory the document is filed in. Multiple selection is possible.
Tags	Filters by the tags assigned. Multiple selection is possible.

Additional filters

The Add filter button lets you add further filter attributes. Which attributes are available depends on the metadata present in the archive, for example:

• Document category
• File extension
• File size
• Document type
• Page count
• Import type

Search results

The search results appear in a list view. Clicking a document opens the document view.

The document view

The document view shows the details of an archived document in several areas:

Area	Description
Preview	Shows a preview of the document. The Download button lets you download the original document.
Details	Shows meta information such as the title, directory, creator, creation date, import date, import source, file type, file size and page count.
Text content (OCR)	Shows the document’s text content as recognised through OCR.
AI summary	Shows an automatically generated summary, keywords and the deadlines detected (where AI support is enabled).
Metadata	Shows the document’s custom metadata. Metadata can be added, edited and deleted.
Notes	Allows notes on the document to be added and managed.
History	Shows the document’s import history.
Permissions	Shows the document’s owner and allows the access rights to be managed.