Settings for the archive
In the archive settings you determine the basic options of the document archive — which file formats may be uploaded, how the display should look, whether AI functions are enabled, and whether automatic backups are created.
Permission required
To access this function you need the following permission:
- Edit archive settings (
AdminUI_ArchiveStorage_EditSettings)
Permissions are granted through groups — see permissions – overview.
The sections below describe the settings for the archive.
General
Section titled “General”Define which file formats are permitted for upload and how large a single file may be at most (in bytes).
| Setting | Description |
|---|---|
| Permitted file formats | A comma-separated list of the file extensions permitted for upload (.pdf, .doc, .docx, .xls, .xlsx, .ppt, .pptx, .txt, .log, .tiff, .tif, .png, .jpg, .jpeg, for example). |
| Maximum file size | The maximum size of a single file in bytes. The default: 20,971,520 bytes (20 MB). |
Display
Section titled “Display”Here you determine which metadata fields are read-only or hidden in the document view.
| Setting | Description |
|---|---|
| Read-only fields | A comma-separated list of metadata field names that cannot be edited in the document view. |
| Hidden fields | A comma-separated list of metadata field names that are not shown in the document view. |
Artificial intelligence (AI)
Section titled “Artificial intelligence (AI)”Here you configure AI support for automatic document analysis. For more detail, see AI settings.
| Setting | Description |
|---|---|
| Model | The name of the AI model (ChatGPT, for example). |
| API key | The API key for accessing the AI service. |
Backup
Section titled “Backup”From the Docuflair | Archive Professional licence onwards you can back the archive up to an additional storage location automatically. To do so, enable the backup function and define the storage location for the files and the password that your data is encrypted with.
| Setting | Description |
|---|---|
| Enable backup | Enables the automatic backup of the archive. |
| Storage location | Select the storage location that the backup copies should be filed in. |
| Encryption password | The password that the backup data is encrypted with. |
Click Save to apply the changes in each section.