Device reports
Device reports show what costs printing and copying have incurred at each individual device. On the basis of the price lists stored, Docuflair works out the cost per user, device and period — useful for internal cost accounting.
On the basis of the price lists you output a report in the menu under Devices > Reports.
Permission required
To access this function you need the following permission:
- Create a report (
AdminUI_Accounting_CreateReport)
You grant permissions through groups — see permissions – overview.
This report contains the costs incurred by users and/or devices within a particular period. You see in detail what the costs arose from.
The report parameters
Section titled “The report parameters”| Parameter | Description |
|---|---|
| Start date | The beginning of the period reported on |
| End date | The end of the period reported on |
| Report type | The kind of report (see report types) |
| Grouping | The grouping of the results (see grouping options) |
| Location | A filter by device location (optional) |
| User group | A filter by user group (optional) |
| Device | A filter by an individual device (optional) |
| User | A filter by an individual user (optional) |
| Table creation | The display mode: one table, per location, per user group, or per location and user group |
| Hide empty tables | Tables with no results are not shown |
Report types
Section titled “Report types”| Type | Description |
|---|---|
| Detailed report | Shows individual print, copy and scan jobs in detail, with the device, the user, the time and the number of pages |
| Summary report | A summary of every job, grouped by device and/or user, with total counters |
| Transaction report | Shows every cost transaction (top-ups, expenditure, refunds) on the basis of the price lists stored |
| Changes in counter readings | Shows the changes in the device counters (the print, copy and scan counters) in the period chosen |
| Sign-in report | Shows the users’ sign-in activity in the period chosen |
The reports can be exported for further processing.
Grouping options
Section titled “Grouping options”| Grouping | Description |
|---|---|
| By device and user | The results grouped by device and user |
| By device | The results grouped by device only |
| By user | The results grouped by user only |
The content of the reports
Section titled “The content of the reports”Depending on the report type, the reports contain different data:
Jobs:
- Total, print, copy, scan, fax and other
Pages:
- Total, black and white, and colour
Paper consumption by size:
- A6, A5, A4, A3, A2, A1, A0, SRA3, Letter and other
Costs (on transaction reports):
- Broken down by transaction type and user
Transaction types
Section titled “Transaction types”The transaction report shows the following kinds of entry:
| Type | Description |
|---|---|
| Top-up | Loading credit onto the user’s account |
| Expenditure | The cost of printing, copying or scanning |
| Reservation | Costs earmarked for jobs under way |
| Refund | Costs credited back |
| Payout | Credit paid out |