Editing an email account
The menu navigation under System > Email settings takes you to the overview of the email accounts. A click on an existing account opens the editing dialog.
Permission required
To access this function you need the following permission:
- Edit email account (
AdminUI_WorkflowManagement_EditEmailAccount)
Permissions are granted through groups — see permissions – overview.
The global email account
Section titled “The global email account”The global email account (ID 0) is the system-wide default account for sending and receiving email. It is used for every notification and every system-wide email function.
The incoming server
Section titled “The incoming server”| Function | Description |
|---|---|
| Mode | Determines the protocol: Disabled, POP3, IMAP, Exchange, POP3 (OAuth) or IMAP (OAuth). |
| Host name | The address of the incoming mail server. |
| Port | The port of the incoming mail server. |
| User name | The sign-in name for the mail server. |
| Password | The password for the authentication. |
| Folder | The IMAP folder email is fetched from. |
| Domain | The domain for the Exchange authentication. |
| Encryption | The type of encryption for the connection (SSL/TLS). |
| Interval | The interval at which email is fetched, in seconds. |
| Ignore SSL certificate errors | Allows connections despite an invalid SSL certificate. |
Where OAuth is used (POP3 or IMAP), the client ID and the tenant ID from the Azure app registration have to be given as well. Once you save, a device sign-in procedure is started.The outgoing server (SMTP)
Section titled “The outgoing server (SMTP)”| Function | Description |
|---|---|
| Mode | The SMTP mode: standard or OAuth. |
| Server | The address of the SMTP server. |
| Port | The port of the SMTP server. |
| Sender name | The display name of the sender. |
| Sender address | The email address of the sender. |
| Authentication | Switches the SMTP authentication on. |
| User name | The SMTP user name. |
| Password | The SMTP password. |
| Encryption | The type of encryption (SSL/TLS). |
Workflow email accounts
Section titled “Workflow email accounts”Email accounts assigned to a workflow have incoming server settings only. You determine the assignment to the workflow while creating the account.
| Function | Description |
|---|---|
| Name | The name of the email account. |
| Description | An optional description. |
| Incoming server | Configured as on the global account (see above). |
Testing
Section titled “Testing”The Test incoming and Test outgoing buttons are how you check the connection to the mail server in question.
Deleting
Section titled “Deleting”A click on Delete removes the email account. Workflows assigned to it are updated automatically.
For more on email accounts, see email accounts.