Email accounts

Docuflair uses email accounts for two purposes: for sending — where scanned documents are to be delivered by email, for example — and for receiving — where documents sent by email are to be printed automatically (mobile print), for example. For that you store an email account along with its credentials.

Email is sent or received in various scenarios while Docuflair is in use. To make it possible to receive and send email messages in the Docuflair system, you therefore configure both incoming and outgoing email settings.

Permission required

To access this function you need the following permission:

• Show email accounts (AdminUI_WorkflowManagement_ListEmailAccounts)

Permissions are granted through groups — see permissions – overview.

You reach the email accounts through the menu navigation under System > Email settings.

The list view

The overview shows every email account configured in a table with the following columns:

Column	Description
Name	The name of the email account. A click on the name takes you to editing the account.
Description	An optional description of the account.
Server type	Shows the server type configured (SMTP, IMAP or POP3, for example) or Disabled, where the account is not active.
Server address | port	The address and port of the email server.
Options	Additional connection options (SSL/TLS settings, for example).
Workflow	Shows whether the account is assigned to a workflow.
Changed	The time of the last change.
Created	The time the account was created.
Commands	The action buttons for editing the account.

The search field is how you filter the list by entry. The entries per page option lets you adjust how many accounts are shown.

Creating an email account

A click on Create email account sets a new account up. For more, see creating an email account.

Editing an email account

A click on an account’s name, or on the editing icon in the Commands column, lets you edit an existing account. For more, see editing an email account.