Permissions control which functions a user may use in Docuflair. They are granted through groups: a user belongs to a group, and the group holds certain permissions. That lets you specify, for example, that only administrators may register devices while ordinary users can merely scan and print.
This page lists every permission available in the AdminUI and describes which functions it controls. Permissions are granted through groups — see group permissions for how to assign them.
| Permission |
Description |
| Show user list |
Access to the overview of all users |
| Create user |
Create new user accounts |
| Edit user |
Change existing user accounts |
| Edit signed-in user |
Edit your own user account |
| Delete user |
Remove user accounts |
| Delete signed-in user |
Delete your own user account |
| Show credit |
View users’ account credit |
| Change credit |
Adjust users’ account credit |
| Edit user settings |
Configure user settings |
| Permission |
Description |
| Show group list |
Access to the overview of all groups |
| Create group |
Create new groups |
| Edit group |
Change existing groups |
| Delete group |
Remove groups |
| Show permission list |
Display the overview of all available permissions |
| Edit permission |
Grant permissions to groups or withdraw them |
| Change group credit |
Adjust a group’s account credit |
| Permission |
Description |
| Show synchronisations |
Overview of the configured synchronisations |
| Create synchronisation |
Set up a new synchronisation (Active Directory, for example) |
| Edit synchronisation |
Change an existing synchronisation |
| Delete synchronisation |
Remove a synchronisation |
| Permission |
Description |
| Edit global settings |
Configure general email settings |
| Show template list |
Overview of all email templates |
| Create template |
Create a new email template |
| Edit template |
Change an existing email template |
| Delete template |
Remove an email template |
| Permission |
Description |
| Show storage locations |
Overview of the configured storage locations |
| Create storage location |
Create a new storage location |
| Edit storage location |
Change an existing storage location |
| Delete storage location |
Remove a storage location |
| Manage user passwords |
Manage passwords for storage location access |
| Permission |
Description |
| Show file formats |
Overview of the available file formats |
| Create file format |
Create a new file format |
| Edit file format |
Change an existing file format |
| Delete file format |
Remove a file format |
| Permission |
Description |
| Show value lists |
Overview of the configured value lists |
| Create value list |
Create a new value list |
| Edit value list |
Change an existing value list |
| Delete value list |
Remove a value list |
| Permission |
Description |
| Edit cloud settings |
Change the configuration of the cloud services |
| Edit proxy settings |
Change the proxy configuration |
| Permission |
Description |
| Show connections |
Overview of the active connections |
| Delete connection |
Remove an existing connection |
| Permission |
Description |
| Show languages |
Overview of the available languages |
| Edit language |
Change language settings |
| Switch language |
Switch the active interface language |
| Permission |
Description |
| Enable search |
Switch the search function in the AdminUI on or off |
| Permission |
Description |
| Show device list |
Overview of all registered devices |
| Create device |
Register a new device |
| Edit device |
Change device settings |
| Delete device |
Remove a device |
| Edit device settings |
Configure general device settings |
| Network discovery |
Search the network for devices |
| Show server list |
Overview of the member servers |
| Permission |
Description |
| Show card readers |
Overview of the card readers |
| Create card reader |
Create a new card reader |
| Edit card reader |
Change an existing card reader |
| Delete card reader |
Remove a card reader |
| Permission |
Description |
| Show keyboards |
Overview of the keyboard layouts |
| Create keyboard |
Create a new keyboard layout |
| Edit keyboard |
Change an existing keyboard layout |
| Delete keyboard |
Remove a keyboard layout |
| Permission |
Description |
| Show price lists |
Overview of the price lists |
| Create price list |
Create a new price list |
| Edit price list |
Change an existing price list |
| Delete price list |
Remove a price list |
| Permission |
Description |
| Show transactions |
View the transaction history |
| Create report |
Generate billing reports |
| Permission |
Description |
| Show address books |
Overview of the address books |
| Create address book |
Create a new address book |
| Edit address book |
Change an existing address book |
| Delete address book |
Remove an address book |
| Permission |
Description |
| Show contacts |
Overview of the contacts |
| Create contact |
Create a new contact |
| Edit contact |
Change an existing contact |
| Delete contact |
Remove a contact |
| Permission |
Description |
| Show APIs |
Overview of the configured scan APIs |
| Create API |
Create a new scan API |
| Edit API |
Change an existing scan API |
| Delete API |
Remove a scan API |
| Permission |
Description |
| Show word replacements |
Overview of the word replacement rules |
| Create word replacement |
Create a new word replacement rule |
| Edit word replacement |
Change an existing word replacement rule |
| Delete word replacement |
Remove a word replacement rule |
| Permission |
Description |
| Show scanned jobs |
View jobs that were scanned successfully |
| Show failed jobs |
View failed scan jobs |
| Release job |
Release scanned jobs and process them |
| Delete job |
Remove scan jobs |
| Permission |
Description |
| Create QR code |
Generate QR codes for scan assignment |
| Edit scan settings |
Change the general scan configuration |
| Show scan status |
View scan monitoring and the status overview |
| Permission |
Description |
| Show queues |
Overview of the print queues |
| Create queue |
Create a new print queue |
| Edit queue |
Change an existing print queue |
| Delete queue |
Remove a print queue |
| Permission |
Description |
| Show print rules |
Overview of the print rules |
| Create print rule |
Create a new print rule |
| Edit print rule |
Change an existing print rule |
| Delete print rule |
Remove a print rule |
| Permission |
Description |
| Show print jobs |
Overview of all print jobs |
| Delete print job |
Remove a print job |
| Download print job |
Download a print job as a file |
| Print print job |
Send a print job to a device |
| Permission |
Description |
| Edit print settings |
Change the general print configuration |
| Permission |
Description |
| Show workflows |
Overview of the configured workflows |
| Create workflow |
Create a new workflow |
| Edit workflow |
Change an existing workflow |
| Delete workflow |
Remove a workflow |
| Permission |
Description |
| Show hot folders |
Overview of the configured hot folders |
| Create hot folder |
Create a new hot folder |
| Edit hot folder |
Change an existing hot folder |
| Delete hot folder |
Remove a hot folder |
| Permission |
Description |
| Show email accounts |
Overview of the configured incoming email accounts |
| Create email account |
Create a new incoming email account |
| Edit email account |
Change an existing incoming email account |
| Delete email account |
Remove an incoming email account |
| Permission |
Description |
| Show input data |
Overview of the input data configurations |
| Create input data |
Create a new input data configuration |
| Edit input data |
Change an existing input data configuration |
| Delete input data |
Remove an input data configuration |
| Permission |
Description |
| Show recognitions |
Overview of the recognition profiles |
| Create recognition |
Create a new recognition profile |
| Edit recognition |
Change an existing recognition profile |
| Delete recognition |
Remove a recognition profile |
| Permission |
Description |
| Show forms |
Overview of the forms |
| Create form |
Create a new form |
| Edit form |
Change an existing form |
| Delete form |
Remove a form |
| Permission |
Description |
| Show outputs |
Overview of the output configurations |
| Create output |
Create a new output configuration |
| Edit output |
Change an existing output configuration |
| Delete output |
Remove an output configuration |
| Permission |
Description |
| Show distributions |
Overview of the distributions |
| Create distribution |
Create a new distribution |
| Edit distribution |
Change an existing distribution |
| Delete distribution |
Remove a distribution |
| Confirm distribution |
Release and confirm distributions |
| Permission |
Description |
| Edit scan settings |
Configure scan-related workflow settings |
| Edit mobile settings |
Configure mobile workflow settings |
| Edit cloud settings |
Configure cloud-related workflow settings |
| Edit preprocessing |
Configure preprocessing settings |
| Edit conversion |
Configure conversion settings |
| Edit print settings |
Configure print-related workflow settings |
| Show events |
View workflow events |
| Show status |
View workflow status and monitoring |
| Permission |
Description |
| Upload document |
Upload documents into the system |
| Analyse document |
Process and analyse documents |
| Edit document |
Change existing documents |
| Permission |
Description |
| Allow archive search |
Access to the archive search function |
| Show status |
View archive status and monitoring |
| Permission |
Description |
| Show all files |
View all archived files |
| Show released files |
View released files only |
| Show own files |
View your own files only |
| Edit all files |
Edit all archived files |
| Edit released files |
Edit released files only |
| Edit own files |
Edit your own files only |
| Upload file |
Upload files into the archive |
| Download file |
Download files from the archive |
| Permission |
Description |
| Show tags |
Overview of the archive tags |
| Create tag |
Create a new tag |
| Edit tag |
Change an existing tag |
| Delete tag |
Remove a tag |
| Add tag to document |
Assign a tag to a document |
| Remove tag from document |
Remove a tag from a document |
| Permission |
Description |
| Show directories |
View the directory structure in the archive |
| Create directory |
Create a new directory |
| Edit directory |
Change an existing directory |
| Delete directory |
Remove a directory |
| Add document to directory |
File a document into a directory |
| Remove document from directory |
Remove a document from a directory |
| Permission |
Description |
| Add note to document |
Attach notes to documents |
| Remove note from document |
Remove notes from documents |
| Permission |
Description |
| Edit archive settings |
Change the general archive configuration |
| Manage archive permissions |
Manage access rights to directories and tags |
| Permission |
Description |
| Show import rules |
Overview of the archive import rules |
| Create import rule |
Create a new import rule |
| Edit import rule |
Change an existing import rule |
| Delete import rule |
Remove an import rule |
Besides the AdminUI permissions, the archive has a separate access model that applies to directories and tags. For more detail see archive permissions.
| Access level |
Description |
| 🔴 No access |
No access to the element |
| Read |
Display content |
| Write |
Add and change content |
| Delete |
Remove content |
| Change |
Change the element’s permissions |
| 🟢 Full control |
A combination of read, write, delete and change |
These access levels can be granted per user or group on individual directories and tags.
